Start a Trucking Company.
Get your business on the road with confidence. This guide breaks down everything you need to know to launch your own trucking company — from planning and permits to equipment, insurance, and beyond.
Start a Trucking Company.
Get your business on the road with confidence. This guide breaks down everything you need to know to launch your own trucking company — from planning and permits to equipment, insurance, and beyond.
How to Start a Trucking Business.
Starting a trucking company takes more than just buying a truck. At OTR Solutions, we want to see you succeed. That’s why we’ve mapped out ten essential steps to get your business rolling. From writing your plan and getting legal to staying fueled, funded, and insured — we’ve got you covered with advice, resources, and tools that work for the long haul. Let’s hit the road.
Need extra help getting started? Our partner DAT offers Copilot — an all-in-one setup that helps new carriers get authority, find loads, and access OTR’s factoring and fuel solutions.
Step 1: Write a Business Plan & Define Success.
Before you haul your first load, you need a roadmap. A solid business plan helps you define your goals, forecast costs and revenue, and plan out your operations. Whether you're hauling regionally or running coast to coast, this is where your trucking business begins.
Questions to ask yourself
- What are you going to name your business?
- What type of cargo do you ideally want to carry?
- Will you operate as a long-haul over-the-road carrier or a local expedited carrier?
- What type of truck do you plan on driving? It should align with your cargo type and operating plan.
- Do you want to start an S Corp or an LLC?
- What start-up capital do you need to lease or purchase your equipment?
- How much do you need to pay yourself to make sure your bills get paid?
- How will you handle administrative and tax matters?
Answering these questions helps you build a clear, achievable plan. It sets you up with the direction and structure to grow with purpose—and avoid surprises down the line.
Resources we recommend.
Step 2: Get Your Operating Authority (CDL, USDOT, Motor Carrier #).
Before you can hit the road, you need the legal green light. That means registering with the Federal Motor Carrier Safety Administration (FMCSA) to get your USDOT and Motor Carrier Numbers. If you plan to drive yourself, you’ll also need a CDL to operate a commercial vehicle. These registrations are essential for staying compliant and running legally across state lines. Don’t wait — get this done early to avoid delays.
Resources we recommend.
Step 3: Get Equipment.
Your truck is your livelihood — so invest wisely. Whether you’re buying or leasing, choose equipment that fits your cargo and business model. Leasing can be a smart option to reduce upfront costs, especially when starting out. Whatever route you take, be sure your equipment meets safety standards and stays well-maintained. Reliability isn’t optional – it’s essential.
Resources we recommend.
OTR Partners
Two OTR Solutions partners, TruckerFi and Freedom Leasing, can help you get the equipment you need. TruckerFi offers financing for new and used trucks and trailers. Freedom Leasing provides flexible trailer rental options so you can grow your fleet without a huge capital outlay.
Step 4: Get Insurance.
You can’t move freight without insurance. Before the FMCSA authorizes your USDOT and MC numbers, you’ll need coverage in place. Insurance protects your business, your equipment, and the freight you haul. Work with agents who know trucking and can tailor a plan to your needs. Factor monthly premiums into your budget and shop around for the best rates.
Resources we recommend.
OTR Partners
Two OTR Solutions partners, Marquee Insurance Group (MIG), specialize in commercial trucking coverage. MIG pulls quotes from 50+ insurers to find a policy that fits your business.
Step 5: Open a Business Checking Account.
Separating your business finances from personal funds is crucial for a new trucking company.Keep your business and personal finances separate from day one. A business checking account makes it easier to track revenue, pay expenses, and stay organized for tax time. It’s not just smart — it’s necessary for building financial credibility and long-term growth.
Resources we recommend.
Open an OTR Clutch account — an FDIC-insured banking solution built for truckers. No monthly fees. No minimums. Just the features you need and easy integration with OTR factoring.
Step 6: Get a Factoring Company.
Cashflow can make or break a new trucking business. With freight factoring, you get paid upfront by selling your invoices — so you’re not stuck waiting 30+ days on brokers or shippers. It’s a smart way to manage expenses and keep rolling without taking on debt.
Resources we recommend.
OTR Solutions Factoring
We specialize in startup-friendly, transparent factoring. Our True Non-Recourse Factoring program protects you from chargebacks and bad debt.
Step 7: Sign Up For a Fuel Card.
Fuel is one of your biggest costs — so saving at the pump adds up fast. A fuel card gives you access to major discounts and simplifies tracking expenses, helping you stay on budget and boost profits. Fuel smarter, save more, and keep rolling without surprise charges.
Resources we recommend.
OTR Fuel Card
OTR Fuel Card gives average savings of $0.50 per gallon at in-network stops, with discounts as high as $2.25. We’ve partnered with top fuel brands like TA Petro, AMBEST, and Speedway — so you can fuel up at places you know and trust.
Step 8: Find Loads.
Once your business is up and running, you need freight to haul. Load boards help you find high-paying, reliable loads fast — and hiring a dispatcher can help you stay booked and on the move. The right loads keep your wheels turning and your revenue flowing.
Step 9: Build Relationships.
This industry runs on relationships. Build strong ties with brokers, shippers, fuel vendors, and service providers. The more trusted connections you have, the more opportunities you’ll get. A solid network leads to better rates, steadier loads, and fewer headaches.
Resources we recommend.
OTR Partners
Check out our powerhouse partnerships — companies who, like OTR Solutions, are dedicated to helping trucking businesses grow and thrive.
Step 10: Monitor Income & Expenses; Plan Trips to Maximize Earnings.
To keep your business profitable, track every dollar in and out. Plan trips to reduce deadhead miles and prioritize loads that pay well. A few smart decisions a week can add up to thousands saved per year. Stay sharp, stay efficient, and make every mile count.
Resources we recommend.
OTR Partners
The OTR Mobile App tracks factoring and fuel activity so you can make smart decisions on the go.
Additional Tips: Utilize Freight Factoring Services.
OTR Solutions offers True Non-Recourse Factoring to help you manage cashflow without the risk of bad debt. You’ll also get a dedicated account manager for support and guidance. We’re here to help you grow smarter.
Resources we recommend.
Additional Tips: Recruit and Retain Drivers.
Hire drivers who meet your standards, and treat them like part of the team. Competitive pay, fair policies, and professional development go a long way in keeping good drivers around. Building a positive work environment and recognizing driver contributions will enhance job satisfaction and loyalty. Effective recruitment and retention strategies are crucial for the success and stability of your trucking company.
Additional Tips: Integrate Technology
Tech like Transportation Management Systems (TMS) can streamline operations, optimize routes, and simplify compliance. The right tools save time and money — and help you grow without the guesswork. TMS systems also provide valuable data insights, helping you make informed decisions. Embracing technology is essential for modernizing your trucking business and staying competitive in the industry. This investment in technology will enhance your overall operational capabilities and support the growth of your trucking company.
Resources we recommend.
These integrations help carriers stay organized and simplify everything from load booking to payment collection.
A smart move in the right direction.
New to the business or expanding your fleet, we only succeed when you do. We’ll bring the tools and support. You bring the hustle. Let’s move forward together.